bidverify.ai
AI-powered bid leveling for specialty contractors
Upload supplier material quotes in any format. bidverify.ai normalizes, compares, and flags scope gaps and price outliers — so your estimating team stops building comparison spreadsheets by hand and starts making faster, smarter margin decisions.
The problem
You get three quotes from three suppliers. The line items don't match. The scopes differ. One supplier prices by the foot, another by the fitting, and a third groups everything into a lump sum. You build a spreadsheet to normalize it all — every single time.
On a mechanical or plumbing bid, that spreadsheet can take 3–6 hours to build correctly. On a GC buy-out with 8 subs, it can take days. And even then, one missed line item can eat your margin — or worse, your buy-out budget.
The real cost isn't the spreadsheet time. It's the risk of scope gaps you don't see until after award. bidverify.ai eliminates both.
How it works
Upload supplier quotes
Drop in PDFs or Excel files from your suppliers — any format, any layout. bidverify.ai handles messy, inconsistent quote formats that no two suppliers format the same way.
AI parses, normalizes, and levels
bidverify.ai reads every line item, normalizes descriptions using construction-specific terminology, and aligns comparable items across quotes — even when suppliers use different part numbers, descriptions, or units of measure.
Review flagged discrepancies
Instantly see missing line items, scope gaps, and price outliers highlighted in a side-by-side comparison. Know exactly where each supplier is light before you commit to a number.
Export and lock in your margin
Export the leveled comparison as a clean spreadsheet or PDF. Attach it to your estimate as documentation and move to award with confidence.
Key capabilities
Multi-format ingestion
Accepts PDFs, Excel workbooks, and CSV exports. No manual reformatting required — just upload what the supplier sends.
Construction-aware normalization
Understands construction terminology, CSI codes, and common abbreviations. A '1" copper fitting' and a '1-inch CU fitting' resolve to the same item.
Scope gap detection
Automatically flags line items that appear in some quotes but not others — the most common source of buy-out surprises and lost margin.
Price outlier flagging
Highlights pricing that is significantly above or below the average across quotes. Catch data-entry errors and negotiation opportunities before you commit.
Side-by-side leveled view
All quotes normalized into a single leveled grid. Filter, sort, and drill down by trade, CSI division, or supplier.
Exportable documentation
Lock your leveled comparison into a PDF or Excel file for estimate backup, owner audits, or internal review.
Real-world workflows
bidverify.ai is built for how specialty contractors actually bid — fast cycles, inconsistent supplier formats, and no margin for error.
Mechanical subcontractor
You're bidding a school HVAC replacement. Three equipment suppliers send quotes in completely different formats. Your estimator spends 4 hours building a spreadsheet to compare them — and still misses a refrigerant line item on one quote. bidverify.ai does that comparison in minutes and flags the missing item automatically.
GC estimating team
You're managing 8 mechanical and plumbing sub bids on a public works project. Each sub has a different format, different CSI groupings, and different exclusions. bidverify.ai normalizes all 8 into a single leveled view so you can spot who's light on scope before you hit the bid table.
Electrical contractor
Material costs make up 40–60% of your electrical estimate. Supplier pricing changes weekly. bidverify.ai lets you run a fresh comparison every time quotes come in — so you're always working with current pricing, not last month's fallback spreadsheet.
Who it's for
Frequently asked questions
What file formats does bidverify.ai accept?
bidverify.ai accepts PDF, Excel (.xlsx, .xls), and CSV files. If your supplier can export it, you can upload it.
Does it work for both material quotes and subcontractor bids?
Yes. bidverify.ai is designed for material supplier quote leveling and subcontractor bid leveling. The same normalization engine handles both.
How does it handle items that appear on one quote but not others?
Scope gaps are flagged automatically in the leveled view. Missing items are highlighted in red so you can follow up with the supplier or adjust your estimate accordingly.
Do we need to reformat quotes before uploading?
No. Upload what the supplier sends. bidverify.ai handles the normalization — that's the whole point.
stop leveling bids by hand
Request access and see how bidverify.ai cuts bid leveling time for your estimating team.